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Item Reference

Item reference is a special gh-element for creating connections between items. It a complete instrument that allows to places values from one application in items of others.

Functional Characteristic

Use this element to connect task with certain projects. Due to it, you also can add new items in the source application. It is very useful for controlling data and ensuring its integrity.

Value Format

Item reference value looks like this:

    "field_value": "23823.2992890"

It consists of two parts:

  • application ID: 23823

  • item ID: 2992890

The both IDs belong to the source application.

Item reference is used mostly in different methods. Due to this we can connect a few applications, update linked data without any problems.

Element Options

Element options of item reference consists of only two blocks, Field and Reference settings. As you can see, this gh-element does not have default settings and default value correspondingly. Though it has extra settings for options from Reference Settings.

Field Settings

In field settings, item reference has only two options, besides the standard Field Name and Name Space.

Field settings of the item reference

Name Description
Multiple value allows to add multiple value; details...
Express add allows to add entered value to the source item, if it does not exist there; details...

Multiple value

This function allows to select the multiple value.

Express add

Enable this function to add items to the source application from the current application. It also has advanced settings.

Reference Settings

Settings of the item reference

Name Description
Application allows to select the source application; details...
Field allows to select the source field; details...
View allows to select the view that will be opened; details...
Filter allows to add filters for items; details...
Settings contains additional settings of the express add; details...
Edit contains two buttons that allows edit and delete option; details...


This is the application from which the data will be taken and to which the field will be referenced.


The values of this field will be used as values of item reference field.


This is the view of the source application that opens after clicking on the reference value.


Use filters to configure which items can be selected in the item reference and which cannot.


The last column contains edit and delete buttons.


As was mentioned above, this group of settings are advanced settings of the express add. Specifically, it allows you to set the default values of any field in an element, just like in Add Items element.

Additional Reference Settings

With these settings, you can select the item reference field from other application and leave notes about settings of the current.

Additional settings

Name Description
Field for reference allows to select the item reference setting; details...
Notes allows to note something in settings; details...

Field for reference

This is a reference field to the item from source application, which will be automatically filled with data from the certain field selected in its settings.


This field is useful to make notes about the current set of settings. Use it to mark which application is being used for reference or what data will be added to that application's form.

Additional Fields Settings

The current group configures default values for fields. Depending on Show Input the table has two views:

  1. Source Field

    Show input is off

  2. User Value

    Show input is on

Name Description
Field allows to select the destination field; details...
Show Input allows to select the type of field value; details...
Source Field allows to select the field whose value will be taken for filling other field; details...
User value allows to enter the value for the field; details...

Destination Field

This is the field that will be filled with certain data.

Show Input

This function allows to set the type of the value that will be entered in selected field. If it is on, the User Value is used. If it is disabled, the Source Field is used.

Source Field

This is the field whose value will be used for filling the destination field. This value depends on the element from which the new element is created.

User value

This is the value entered in the settings that is used to populate the destination-field. It will be the same for all new items.

Element Style

Despite the different types of source fields, Item Reference has a standard set of style settings and one additional setting. Its interpretation types are also independent of the source field.

Style of the item reference

General Settings

The only additional style setting is located in general settings.

General settings of element style

Name Description
No Link allows to disable the link

This function allows to disable the link of the selected value. This means that if the No Link option is enabled, the user will not be able to follow the link and open the original item by clicking on the value.

Data Model

The data model of the current element consists of element settings:

    "data_model": {
        "express_add": 1,
        "interpretation": [],
        "multiple_value": false,
        "refs": [{
            "app_id": "38996",
            "field_id": "645003",
            "filters_list": [],
            "settings": {
                "notes": "Your notes",
                "reference_field_id": "623002",
                "refs": [{
                    "field_id": "643402",
                    "source_field_id": "683450"
        "view_id": "1635936"
Name Type Description
express_add boolean shows whether the express add is used or not
interpretation array contains all interpretation types
multiple_value boolean shows whether the element accepts multiple value or not
refs array contains all the settings of the reference instances
app_id string contains ID of the source application
field_id string contains ID of the source field
filters_list array contains all filters of the source items
settings object contains additional settings of the express add
notes string contains notes of the express add
reference_field_id string contains ID of the item reference field
refs array contains additional settings of reference of the express add
field_id string contains ID of the destination field
source_field_id string contains ID of the source field
view_id string contains ID of the source view


Despite the complexity of item references, there are five filters that can filter them out:


Item reference has a few not very different interpretations.

Interpretation types of the item reference

Input With Name

This type of interpretation allows to display and change selected value. Due to it you also can delete value from the field.


Default interpretation for item reference is the same to the one above.

Input List

The last interpretation type for item reference also allows to display selected value, but not to change or delete it.


The last interpretation type displays the value of the selected item.